Administration Specialist(J19592)

职位描述

Responsibilities:

1. Assist the department head in handling various departmental tasks, including internal management, documentation, and license administration;

2. Manage daily administrative operations, such as budget preparation and expense management, employee onboarding, equipment and inventory management, meeting room bookings, and general office maintenance;

3. Assist in managing the schedules, appointments, and meeting arrangements for the department's management team;

4. Organize and coordinate internal and external meetings, and assist in arranging training sessions and company events;

5. Maintain and update departmental databases and records, ensuring information is current, organized, and easily retrievable;

6. Participate in drafting departmental policies and administrative guidelines, ensuring compliance with overall company policies;

7. Coordinate travel arrangements for the management team, including visas, accommodation, flights, and local transportation;

8. Process and track expense reimbursements;

9. Coordinate with other departments to facilitate Wealth Management department affairs, and handle other administrative tasks or assignments from superiors.

岗位职责：

1. 协助负责人处理各类部门工作，包括内部管理、文书处理、牌照管理等;

2. 处理日常行政办公事务，涵盖预算编制与费用管理、员工入职相关事宜、设备与库存管理、会议室预订、办公室管理与维护等;

3. 协助处理部门管理层的日程安排、日程预约及会议安排;

4. 组织及协调各类内外部会议会务、配合组织各类培训及公司活动;

5. 更新维护部门数据库及系统台账，确保记录及时更新、条理清晰且便于检索;

6. 参与编制部门政策和行政指引，并确保相关内容符合公司政策;

7. 协调管理部门管理层的差旅安排，涵盖签证、酒店住宿、航班以及当地交通;

8. 跟进费用报销;

9. 协调不同部门以推进财富管理部门相关事务，其他行政事务及上级指派工作。

任职要求

Requirements:

1. Bachelor's degree or above;

2. Background in Finance, Business Management, Secretarial Studies, Administrative Support, or other related fields;

3. Fluent in Mandarin, Cantonese, and English;

4. Proficient in computer skills and Microsoft Office software;

5. At least 2 years of relevant secretarial or administrative experience (experience in private banking or private wealth management is preferred);

6. Possession of an SFC license is an advantage;

7. Strong communication and problem-solving skills; proactive and positive work attitude;

9. Mature, detail-oriented, and reliable.

岗位要求：

1. 大学本科学历及以上;

2. 具有金融、商业管理、秘书、行政支持类或其他相关专业背景;

3. 能操流利普通话、粤语及英语;

4. 具备良好的电脑使用技能，能够熟练使用 Microsoft Office 软件;

5. 具备至少 2年相关的秘书或行政工作经验;(有私人银行和私人财富管理部门工作经历者优先);

6. 持有SFC牌照是加分项;

7. 具备良好的沟通及解决问题的能力，工作态度积极主动;

9. 成熟、细致、踏实。